Who is the ‘data collector’?

Clink Evangelical Church is the data controller and responsible for your personal data.

Why are we collecting your data?

We collect personal data to provide appropriate pastoral care and to fulfil our purposes as a church and to comply with the law. In legal terms this is called ‘legitimate interests’. When it is required, we may also ask you for your consent to process your data. We do not share your information with others except as described in this notice.

The categories of information that we may collect, hold and share include personal information (such as name, telephone number, address and email address) and data relating to working with children in accordance with our Child Safeguarding Policy.

How do we store your data?

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.

We hold your data for varying lengths of time depending on the type of information in question but in doing so we always comply with Data Protection legislation. Details of retention periods are available in our retention policy which you can request by contacting Russell Short (tel: 01373 462183 (daytime); 01373 466483 (evenings)).

We will contact you annually to check that the information we are holding is accurate and that you agree to us holding it.

How secure is your data?

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those members of Church staff or trustees who need to know. They will only process your personal data on our instructions.

We have put in place procedures to deal with any suspected personal data breach and will notify you and others where we are legally required to do so.

Who do we share your information with?

We will not share your information with third parties without your consent unless the law requires us to do so.

How can you request access to your personal data?

Under Data Protection legislation, you have the right to request access to information about you that we hold. To make a request for your personal information contact a member of the leadership team. You also have the right to:

object to processing of personal data that is likely to cause, or is causing, damage or distress

prevent processing for the purpose of direct marketing

object to decisions being taken by automated means

in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and

claim compensation for damages caused by a breach of the Data Protection regulations.

Who can you contact for more information about how your data?

For further information on how your information is used, how we maintain the security of your information and your rights to access information we hold on you please contact Russell Short (details as above).